IIUM CONVOCATION

Background

The Takreem Al-Khirrijeen is a special recognition ceremony for PhD graduands during which their supervisors will place the doctoral hood over the head of the graduands, signifying the success in completing the graduate program.

Details of Takreem Alkhirrijeen in conjunction with 39th Convocation:

Date/Day :23 November 2023 / Thursday
Time : 2.30 pm – 5.30 pm
Venue : Banquet Hall, Level 5, M.A.R. Building, IIUM Gombak

Important Note: Deadline for registration is.30 October 2023.  

GUIDELINES FOR TAKREEM AL-KHIRRIJEEN

The following are procedures which need to be observed to ensure the smooth running of the Takreem Al-
Khirrijeen:

  • Inviting Supervisor/Co-supervisor/Academic Staff

    As a Doctoral candidate, you must communicate with your Main Supervisor/ Co-supervisor/ Proposed Academic Staff as to whom will be your hooder at the ceremony.

  • The Attire

    In order to participate in the ceremony, Doctoral candidates must dress in the proper attire (robe). It is the responsibility of the candidate to collect the robe at the IIUM Cultural Centre. Only Doctoral candidates dressed in proper attire (robe) will be allowed to join the ceremony. The Doctoral candidate’s Main Supervisor/ Co-supervisor/  Proposed Academic Staff is also requested to wear his/her robe.

  • The Ceremony

    There will be no rehearsal or formal information meeting for ceremony participants, but all Doctoral candidates and their supervisors MUST arrive and register at least 30 minutes before the ceremony starts. Instructions will be given during this period.

  • Registration

    Upon registration, the Doctoral candidates will be given a card stating their table/seat number, name and the name of their supervisor. They must have their cards in possession at all times until both theirs and supervisor’s names are called on stage. The  supervisors will also be given
    tables/seat numbers.

  • Getting Seated

    After the registration, the Doctoral candidates and their supervisors will be ushered to their 
    tables/ seats. They must be at their tables/ seats twenty minutes prior to the commencement of the
    ceremony.

  • Getting Organized

    The committee will instruct doctoral candidates and their supervisors in lining up, processing in,
    processing to the stage, and the proper way to hood and be hooded.

    1. Doctoral candidates and their supervisors will line up and wait until their names are called on stage.
    2. Doctoral candidates will wear their robes. The supervisor will carry the candidate’s hood and beefeater.
    3. At the appropriate time, doctoral candidates and their supervisors will be cued by ushers to move towards the stage.

  • Getting on Stage

    Doctoral candidates will give their cards to the committee while lining up (with supervisors) before
    their names called on stage. The committee will hand over the card to the master of the ceremony
    to announce the candidate’s name for the hooding by the candidate’s supervisor. Only candidate possessing a name card will be allowed to be hooded.

  • Presentation of Hood to Doctoral Candidates

    1. After their names are called, the Doctoral candidates and the supervisors will walk towards the centre of the stage. While on stage, the supervisor will hand over the beefeater to the Academic Assistant. Photographs/video will be taken as the Doctoral candidates are
      hooded.
    2. Notes: Doctoral candidate and supervisor opposite gender
      • If the supervisor is a male and the Doctoral candidate is a female, then a female
        academic assistant would help in this process.
      • If the supervisor is a female and the Doctoral candidate is a male, then a male
        academic assistant would help in this process.

  • After Hooding

    1. Both supervisor and Doctoral candidate will walk down the stage.
    2. After leaving the stage, the Doctoral candidates and their supervisors will return to their seats and remain seated until the conclusion of the ceremony.
    3. The photos taken during this ceremony will be uploaded on a shared drive and the
      link will be provided for all the attendees.

Flowchart

Itinerary

23 NOVEMBER 2023 / THURSDAY
2.30 P.M. – 5.30 P.M
BANQUET HALL, M.A.R. BUILDING, IIUM GOMBAK

2:00 P.M. - 2:30 P.M.

Arrival & Registration

  • Arrival and Registration of Graduands
  • Registration of Supervisors
  • Arrival of the Deans
  • Arrival of the Guest of Honour 
  • Group Photo Session
2:30 P.M. - 2:45 P.M.

Safety Announcement

  •  Safety Announcement
  • Negaraku and IIUM Song
2:45 P.M. -2:55 P.M.

Du'a Recitation

Dua Recitation by invited Ustaz / Reciter.

2:55 P.M. - 3:05 P.M.

Welcoming Speech

 Welcoming Speech by the Dean of CPS

3:05 P.M. - 3:15 P.M.

Opening Speech

Opening Speech by the Guest of Honour

3:15 P.M. - 5:30 P.M.

Commencement

Takreem Al-Khirrijeen Commencement

5:30 P.M.

Adjourn